Complete Vehicle Management for Modern Fleets

HVI provides comprehensive vehicle assignment and utilization tracking through its integrated platform. Fleet managers can easily assign vehicles to specific drivers or operators, set assignment schedules, and track assignment history over time.

The system monitors vehicle usage through meter readings, hours of operation, and mileage data that can be entered manually or synced automatically from telematics devices. Utilization reports show which assets are being overused or underutilized, helping managers optimize fleet size and deployment.

Daily operator reporting features allow drivers to log their activities, work hours, and machine usage, providing real-time visibility into how assets are being utilized across your operation. This data helps identify opportunities to reduce idle time, improve asset allocation, and make informed decisions about fleet sizing.

Yes, HVI excels at vehicle inspection and compliance management. The platform provides customizable inspection checklists for all vehicle types, including pre-trip inspections, post-trip inspections, DVIR (Driver Vehicle Inspection Report) forms, DOT inspections, and periodic safety checks.

Inspections are conducted through the mobile app, allowing drivers and operators to complete them quickly in the field with photos, voice notes, and digital signatures. Failed inspection items automatically trigger alerts and can generate work orders with one click.

The system maintains complete inspection history for every asset, ensuring audit trail compliance with OSHA, DOT, and other regulatory requirements. Automated reminders ensure inspections are never missed, and real-time dashboards show compliance status across your entire fleet. All inspection records are stored in the cloud and can be accessed instantly for audits or reporting.

Vehicle lifecycle management is the strategic oversight of a fleet asset from initial acquisition through to final disposal. It encompasses every phase including purchase or lease, deployment and utilization, ongoing maintenance and repairs, performance monitoring, cost tracking, and eventual replacement or disposal.

HVI's lifecycle management features help you track total cost of ownership, monitor depreciation, analyze cost per mile trends, identify optimal replacement timing, and maintain complete documentation throughout the asset's life.

By understanding where each vehicle is in its lifecycle and how costs evolve over time, fleet managers can make data-driven decisions about when to repair versus replace, how to budget for future acquisitions, and how to maximize ROI on capital investments. Effective lifecycle management typically extends asset lifespan by 15-20% while reducing total ownership costs.

HVI provides comprehensive vehicle and equipment inventory management through a centralized digital platform. You can maintain detailed profiles for every asset including specifications, VIN numbers, license plates, registration details, photos, purchase information, warranty data, and custom fields specific to your operation.

The system supports bulk data upload from Excel for easy migration of existing fleet data. Each vehicle profile serves as a complete repository of information including assignment history, inspection records, maintenance history, parts consumed, fuel transactions, and associated documents.

The inventory module allows you to categorize vehicles by type, department, location, or custom groups, making it easy to filter and report on specific segments of your fleet. Real-time updates ensure your inventory data is always current, with automatic meter reading updates and maintenance status changes tracked in a complete audit log.

Yes, HVI integrates with various telematics and GPS systems to enhance vehicle management capabilities. These integrations enable automatic odometer and engine hour updates, eliminating manual data entry and ensuring accurate mileage tracking for maintenance scheduling and cost-per-mile calculations.

Telematics data can include vehicle location history, utilization metrics, diagnostic trouble codes (DTCs), and driving behavior information. HVI can work with popular telematics providers including Geotab and other GPS tracking systems.

The integration creates a comprehensive view of your fleet by combining operational data from telematics with maintenance, inspection, and cost data in HVI's platform. This unified approach provides better insights for decision-making, helps optimize routes and utilization, and ensures maintenance schedules are based on actual usage rather than estimates.

HVI is designed to manage virtually any type of vehicle or equipment across diverse industries. This includes:

• Heavy trucks, trailers, buses, vans, and passenger vehicles
• Construction equipment (excavators, bulldozers, loaders, cranes)
• Mining equipment and heavy industrial machinery
• Agricultural machinery (tractors, harvesters, sprayers)
• Utility vehicles and equipment
• Waste management trucks and refuse vehicles
• Oil and gas equipment and drilling rigs
• Forestry equipment and logging machinery
• Ground support equipment at airports
• Tools and specialized assets

The software's flexibility allows you to create custom inspection checklists, maintenance schedules, and data fields for any equipment type. Whether you manage a fleet of delivery vans, heavy construction equipment, or a mixed fleet with various asset types, HVI provides the tools to track, maintain, and optimize all of them from a single platform. The system scales from small fleets to large enterprises managing thousands of diverse assets.

HVI's vehicle issue management system provides a streamlined workflow from problem identification to resolution. Issues can be reported by anyone in your organization through the mobile app or web portal - drivers can flag problems during inspections, operators can report concerns during daily use, and maintenance staff can document findings.

Each issue is logged with details including description, severity, photos, and affected vehicle. Issues can be categorized and prioritized, with automatic notifications sent to relevant team members. The system tracks the complete lifecycle of each issue from 'open' to 'in progress' to 'resolved,' maintaining a detailed audit trail.

Issues can be converted into work orders with a single click, automatically populating repair details and linking to the originating inspection or report. Real-time dashboards show all open issues across the fleet, helping managers prioritize repairs and prevent small problems from becoming major breakdowns. Historical issue data helps identify recurring problems and chronic vehicle concerns.