Replace paper logbooks with digital tracking. Record vehicle usage, fuel consumption, work activities, material usage, and operator logs in real-time. Auto-calculate fuel consumption, track meter readings, manage work orders, and export reports instantly. Reduce paperwork by 90% and increase accountability.
Less Paperwork
Accurate Records
Activity Tracking
Excel Reports
| Action | Entry# | Vehicle | Status | Operator |
|---|---|---|---|---|
| 1660993676 |
SF45150003
SENSOR PAVER
|
In Maintenance | Robert | |
| 1660993398 |
WL0020483
WHEEL LOADER
|
In Maintenance | GEMAS1254 | |
| 1660993083 |
SF-5609 XD
DOZAR
|
In Maintenance | JOHN | |
| 1660980565 |
C9-GJ 10 AM 9902
Sany STC 800
|
Available | NIC | |
| 1660907783 |
S9-AJ 10 PM 9802
MOTOR GRADER
|
Available | LIAM |
From vehicle usage tracking to fuel management, work orders to material consumption - all in one comprehensive system
Create detailed logbook entries with Entry#, Vehicle, Date/Time, Status, Operator, Work Type, Work Description, and Location. Every activity automatically timestamped and tracked with unique entry numbers for perfect audit trails.
Automatic fuel consumption calculation with start and end meter readings. Track fuel levels, calculate usage per shift, identify fuel theft, monitor efficiency. Complete fuel detail with time stamps and consumption analysis built-in.
Track materials used per job: Material Name and Material Quantity tables. Monitor consumption by vehicle, project, or operator. Identify wastage, optimize inventory, and maintain complete material accountability for every work order.
Powerful search across all logbook entries. Filter by vehicle, operator, date range, status, work type, or location. Find any entry instantly from thousands of records. Sort by any column. Search bar with real-time results.
Click "Action" to view complete entry details: Vehicle info, Operator, Work Description, Work Type, Work Location, Status badge, Material table, Fuel Detail section with start/end data, Created Date, Created By. Complete audit trail for every activity.
One-click Excel export button exports complete logbook with all entries, columns, and data. Generate reports for management, audits, or billing. Filter first, then export. Schedule automated daily/weekly exports. CSV format supported.
Real results from switching to digital logbooks
Eliminate manual paper logbooks, reduce filing, storage, and data entry time by 90%
Auto-calculation eliminates human errors in fuel consumption and meter readings
Digital entry is 85% faster than paper. Mobile app allows field data entry instantly
Complete digital records with timestamps, operator tracking, and export capability
Click any entry's "Action" button to view complete details in an organized modal view. See everything about that activity: vehicle details, work information, materials used, and fuel consumption.
Entry#, Vehicle Number, Vehicle Name, Status badge, Operator, Work Description, Work Type, and Work Location - all clearly displayed.
Material Name and Material Quantity in organized table format. Track exactly what materials were used for each job.
Start and End columns showing Meter Reading, Time, and Fuel levels. Auto-calculates consumption. Perfect for fuel theft detection and efficiency monitoring.
Created Date, Created By, and complete timestamp history. Know exactly who entered what and when for perfect accountability.
| Material Name | Material Quantity |
|---|---|
| GSB 20mm | Ton |
| Start | End | |
|---|---|---|
| Meter Reading | 24513 | 24524 |
| Time | 18-Aug-2025 08:01 AM | 18-Aug-2025 03:22 PM |
| Fuel | 325.58 | 188.43 |
Start tracking activities digitally in minutes
Operators create logbook entries from mobile app or web. Select vehicle, enter work description, work type, and location. System auto-generates Entry# and captures timestamp. Takes 30 seconds per entry.
Enter start meter reading and fuel level at shift start. At shift end, enter ending values. System auto-calculates consumption. Add materials used with quantities. All data validated in real-time.
Managers view all entries in real-time logbook table. Search, filter, sort by any field. Click "Action" to view complete details. Review fuel consumption, material usage, work progress. Identify issues instantly.
One-click Excel export for reports, billing, or audits. Filter data by date range, vehicle, operator, or status first. Export includes all details. Analyze trends, identify inefficiencies, optimize operations. Share reports with stakeholders.
Digital logbook integrates with vehicle management, fuel systems, and work order management
Auto-populate vehicle details from inventory. Link entries to vehicle profiles. Track usage patterns per vehicle.
Sync fuel data with fuel cards and pumps. Auto-detect discrepancies. Generate fuel efficiency reports.
Create work orders from logbook entries. Track work completion. Link materials used to work orders.
Track operator activities and performance. Monitor hours worked. Assign operators to vehicles.
Auto-deduct materials from inventory. Track material consumption by project. Generate reorder alerts.
Field operators create entries from mobile. Works offline. Syncs when connected. Photo capture for incidents.
Logbook Entries
Active Companies
Vehicles Tracked
Uptime
Real feedback from companies using digital logbooks
"Digital logbook saved us 10 hours per week in paperwork. The fuel consumption tracking caught a theft issue within 2 weeks. Excel export makes billing incredibly easy. ROI in 1 month."
"The detailed entry view is perfect. We can see exactly what each operator did, materials used, and fuel consumed. The material tracking helps us bill clients accurately. Audit-ready records."
"Mobile app is a game changer. Operators enter data in real-time from the field. No more lost paper logs. Search and filter features help us find any entry instantly. 100% accountability now."
Everything you need to know about digital logbooks
Every logbook entry includes: Auto-generated Entry#, Vehicle (number and name), Date/Time (automatic timestamp), Status (Available, In Maintenance, Breakdown, etc.), Operator name, Work Type category, Work Description details, Work Location, Material table (Material Name and Material Quantity), Fuel Detail section (Start and End meter readings, time stamps, fuel levels), Created Date, and Created By. Complete audit trail for every activity with all relevant details in one place.
The Fuel Detail section has Start and End columns. At shift start, operator enters Meter Reading (odometer/hours), Time, and Fuel level. At shift end, they enter ending values. System automatically calculates: fuel consumed, meter distance/hours traveled, and consumption rate (MPG or L/hr). Identifies unusual consumption patterns that may indicate theft, leaks, or inefficiency. Historical data shows trends per vehicle. Export to Excel for detailed analysis. Integrates with fuel card systems for validation.
Yes! Each logbook entry includes a Material Name and Material Quantity table. Add multiple materials per entry. Examples: "GSB 20mm" with quantity "Ton", or "Concrete Mix" with "5 cubic meters". Track materials by vehicle, operator, project, or work type. Reports show total material consumption over time. Helps with accurate client billing, inventory management, and identifying wastage. Material data exports to Excel for cost analysis. Can integrate with inventory system to auto-deduct materials from stock.
Click the blue "Action" button on any entry row in the logbook table. Opens a "View Logbook" modal with complete details organized in sections: Entry# and operator at top, Vehicle Number and Name with status badge, Work Description/Type/Location, Material Name and Quantity table, Fuel Detail section with Start/End data (Meter Reading, Time, Fuel in tabular format), Created Date and Created By at bottom. Close button returns to table. Perfect for reviewing, auditing, or investigating specific activities.
Search box at top right searches across all fields: Entry#, Vehicle, Operator, Work Type, Work Description, Location. Real-time results as you type. Column headers are sortable - click to sort ascending/descending by Entry#, Date, Status, Vehicle, or Operator. Filter dropdown lets you show only specific statuses (Available, In Maintenance, Breakdown). Date range picker filters by time period. Combine search + filters for precise results. Example: Search "excavator" + filter "In Maintenance" + date range "Last 7 days" = all excavator maintenance entries this week.
Yes! One-click "Excel Export" button at top right exports complete logbook to Excel (.xlsx) or CSV format. Export includes all columns: Entry#, Vehicle Number, Vehicle Name, Date, Status, Operator, Work Type, Work Description, Location, Materials, Fuel data. Apply filters/search first to export specific subset. Schedule automated exports (daily/weekly/monthly) via email. Export format is ready for reporting, billing, auditing, or importing into other systems. Unlimited exports. Downloaded file name includes date range for easy filing.
Yes! iOS and Android mobile apps allow operators to create logbook entries from the field in real-time. Simplified interface for quick entry: Select vehicle from list, enter work description, choose work type, location auto-detected via GPS. Enter fuel and meter readings. Add materials used. Take photos of work or incidents. Works offline - entries queue and sync when internet available. Mobile entries appear instantly in web dashboard for managers. Operators only see their own entries. Reduces data entry errors and eliminates lost paper logs completely.
Most operations are live within hours. Setup: Import vehicle list, add operators, configure work types (Construction, Maintenance, Transport, etc.), set up status options. Training: 15-minute web training for managers, 5-minute mobile app training for operators. First day operators start creating entries from field. Managers monitor logbook in real-time. Export first report by end of day. No complex implementation. No hardware required beyond smartphones. Support available during rollout. Typical ROI within first month through eliminated paperwork and improved accountability. 14-day free trial to test with your team.
Join hundreds of operations eliminating paperwork, increasing accountability, and saving hours every week with HVI Digital Logbook
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