Mobile-First CMMS for Heavy Equipment Technicians and Mechanics

After completing a digital inspection, technicians can generate a work order with one click. All items marked as "repair" or "replace" in the inspection are automatically added to the work order. The system allows you to print the work order, consume parts from inventory, assign the work to a mechanic, and track progress on each repair item. Labor and material costs are automatically logged. When an item fails inspection, a corrective work order can be auto-generated immediately, ensuring swift action to get equipment back in service.

Yes, HVI's mobile app features full offline capability designed specifically for technicians working in remote locations such as construction sites, mining operations, underground facilities, oil and gas fields, and other industrial environments without reliable internet. Technicians can conduct inspections, complete work orders, capture photos, record voice notes, scan barcodes, collect digital signatures, and update work order status all without an internet connection. All data is stored locally on the device and automatically syncs to the cloud when connectivity is restored, ensuring no interruption to productivity.

HVI allows you to set automatic schedules for inspections and maintenance based on meter readings (odometer, engine hours, machine hours) or calendar duration (days, weeks, months). For each asset, you can define unlimited calendar-based or meter-based schedules. The system monitors equipment usage and automatically generates PM work orders when service is due. Technicians receive notifications via email and mobile app when preventive maintenance is scheduled. This proactive approach helps prevent breakdowns, reduces the possibility of unexpected equipment failure, and ensures compliance with manufacturer maintenance requirements. You can view all upcoming scheduled maintenance and track completion status in real-time.

Yes, HVI includes comprehensive parts inventory management. When technicians add parts to work orders, inventory quantities are automatically updated in real-time. The system tracks parts across multiple locations and provides automated alerts when stock runs low to prevent shortages. You can manage spare parts requests, track parts purchases, and see associated costs with each repair. Barcode scanning enables quick parts identification and addition to work orders. The system maintains detailed records of parts consumption by equipment, generates reports on total maintenance costs including parts and labor, and helps optimize inventory levels. This ensures parts are available when needed while minimizing carrying costs and preventing stockouts that could cause equipment downtime.

HVI generates a comprehensive range of automated reports including signed PDF inspection reports with photos and voice notes, work order completion reports with labor and material costs, scheduled maintenance reports showing upcoming PM services, parts consumption reports tracking inventory usage, weekly maintenance activity summaries, total maintenance cost KPIs, technician productivity tracking, and equipment maintenance lifecycle reports. Reports can be automatically emailed on daily or weekly schedules, exported for compliance audits, and customized to show specific time periods, equipment types, or cost centers. The reporting system helps identify trends, reduce costs, improve efficiency, and maintain detailed records for warranty claims and regulatory compliance.

Yes, HVI is designed to support multi-location operations with centralized management capabilities. You can manage equipment, technicians, and maintenance operations across multiple sites from a single platform. The system provides role-based access control, allowing you to fine-tune permissions so users at each location only access relevant assets and features. Parts inventory can be tracked across multiple warehouses and facilities with inter-location transfer capabilities. The cloud-based platform ensures all locations have access to real-time data, and reporting consolidates information across all sites while allowing filtering by specific locations. This is particularly valuable for companies with geographically distributed operations such as mining companies with multiple sites, construction firms with regional offices, or manufacturing operations with multiple plants.