Fleet Maintenance Management Software for Heavy Vehicle Fleets

Fleet maintenance management is a comprehensive system for scheduling, tracking, and optimizing all maintenance activities for your heavy vehicle fleet. It includes preventive maintenance scheduling to avoid breakdowns, work order management for repairs, parts inventory tracking, inspection integration (DVIR), and detailed reporting. HVI's fleet maintenance software brings all these components together in one mobile-friendly platform, specifically designed for heavy vehicle fleets to reduce downtime, lower costs, and ensure compliance.

HVI reduces fleet downtime by preventing breakdowns before they happen. Our preventive maintenance scheduling ensures services are performed on time based on mileage, hours, or calendar intervals. When issues are detected during inspections, they're immediately converted to work orders for quick resolution. Real-time mobile updates keep everyone informed, reducing communication delays. Our customers typically see a 20-30% reduction in downtime within the first year of using HVI.

Yes, HVI includes comprehensive parts inventory management. Track parts across multiple locations, automatically deduct used parts from inventory when added to work orders, and receive alerts when stock runs low. You can scan barcodes for quick inventory updates, track parts costs, and generate reports on parts usage. This ensures you never delay repairs due to missing parts while avoiding excess inventory costs.

HVI is specifically designed for heavy vehicle fleets with unique features like seamless inspection-to-maintenance integration. Our one-tap conversion from inspection findings to work orders eliminates gaps in your maintenance process. We focus on mobile-first design for field technicians, DOT compliance for heavy vehicles, and provide industry-specific features that general fleet software often lacks. Plus, our 30-day free trial lets you experience the difference risk-free.

Key fleet maintenance metrics include: cost per mile for each vehicle, preventive maintenance compliance rate, mean time between failures (MTBF), average repair turnaround time, parts inventory turnover, and total maintenance cost as a percentage of vehicle value. HVI automatically tracks these metrics and more, providing dashboards and reports that help you identify trends, reduce costs, and improve fleet reliability.

Yes, HVI supports external vendor management. You can assign work orders to outside repair shops, track vendor performance, manage repair approvals, and maintain complete records of all external maintenance work. While we don't have a built-in shop network, our system allows you to efficiently coordinate with your preferred vendors and maintain full visibility into all maintenance activities, whether performed in-house or externally.