Track every tool with serial numbers, manage issue/return workflows, and maintain complete service history. Reduce tool loss by 90% with automated tracking and barcode scanning.
Loss Prevention
Accountability
Weekly Saved
Tracking
Track every tool with serial numbers and barcode scanning. Know who has what, when it was issued, and when it's due back.
Track issue and return with employee signatures. Maintain complete custody chain for every tool with timestamps and photos.
Eliminate manual tool tracking and searching. Barcode scanning and automated workflows streamline tool management.
Track all tools with comprehensive details including serial number, tool name, manufacturer, purchase information, warranty dates, and linked vehicles. Barcode support for quick lookup.
Track every tool transaction with employee signatures, timestamps, and condition notes. Automated reminders for overdue returns ensure accountability.
Track all essential tool details including serial number, tool name, quantity, manufacturer, purchase information, warranty dates, service history, and linked vehicles.
Upload hundreds of tools instantly with Excel import. Map columns, validate data, and update existing tools in bulk.
Scan tool barcodes with mobile devices for instant lookup, issue, and return. Print custom barcode labels for any tool.
Scan Tool Barcode
Or enter serial numberTrack calibration dates, service records, and warranty information. Get automated reminders for scheduled maintenance.
Manage tools across all locations and departments. Track transfers and optimize distribution based on usage patterns.
Everything you need for comprehensive tool tracking and accountability
Track all tools with serial numbers, barcodes, and detailed information.
Track who has what with digital signatures and timestamps.
Quick tool lookup and transactions with mobile barcode scanning.
Upload hundreds of tools instantly via Excel with validation.
Track calibration, maintenance, and warranty information.
Overdue returns and service reminders keep tools accountable.
Manage tools across unlimited locations and departments.
Upload photos for visual identification and condition records.
Assign tools to specific vehicles for dedicated use tracking.
Track purchase price, service costs, and total investment.
Export complete tool data for reporting and analysis.
Manage tools from any smartphone or tablet device.
Loss Reduction
From $96K to $9.6K annuallyAccountability
Know who has every toolWeekly Time Saved
Eliminated manual tracking"We were losing expensive tools every week with no way to track them. HVI's tool tracking with barcode scanning gave us complete accountability. Now every tool is tracked from issue to return, and our loss rate dropped by 90%."
"Barcode scanning makes tool checkout instant. Employees scan, sign, and go. Returns are just as fast. We've eliminated 8 hours of weekly paperwork."
"The automated overdue alerts ensure tools come back on time. We recover tools before they're lost, and employees are more accountable knowing everything is tracked."
"Warranty and service tracking saved us thousands. We caught tools still under warranty before paying for repairs. The service history is invaluable for maintenance planning."
Track comprehensive tool data including serial number, tool name, quantity, description, tool type, status (Available/Issued/In Service), model, year, manufacturer, purchase vendor, purchase price and date, last service date, warranty expiry date, linked vehicle, location, department, barcode, and photos. System maintains complete custody chain for accountability.
Issue tools by scanning barcode or selecting from list, assign to employee or vehicle, capture digital signature, set expected return date, and optionally add photos. Return process verifies condition, captures signature, and updates availability instantly. System sends automated reminders for overdue tools. Complete transaction history preserved with timestamps and user tracking.
Yes! Download our Excel template with all tool fields. Fill in serial number (required), tool name (required), quantity (required), and any optional fields like manufacturer, purchase info, warranty dates, etc. Upload the file and system validates data before import. Shows errors for correction. Perfect for initial setup or adding multiple tools at once.
Mobile app uses device camera to scan tool barcodes. Instantly displays tool information, current status, location, and availability. Quick action buttons for issue or return. System generates printable barcode labels for any tool. Supports multiple barcode formats (Code 39, Code 128, QR codes). Works offline and syncs when connected. Makes tool transactions fast and accurate.
System automatically tracks return due dates and sends escalating reminders. First reminder sent day before due date. Second reminder on due date. Daily reminders after that. Dashboard shows all overdue tools with days overdue. Managers can send manual reminders or contact employees directly. Complete audit trail shows all reminder activity for accountability.
Yes! Track last service date, service provider, cost, and next service due date. Record calibration dates and certificates. Set up recurring service schedules with automated reminders. Track warranty expiry dates and get alerts before warranty expires. Maintain complete service history for each tool including all repairs, calibrations, and maintenance with costs and documentation.
Absolutely! Link tools to specific vehicles for dedicated use. Track which tools are permanently assigned to service trucks, mobile units, or specific equipment. Easily identify tools by vehicle number. Perfect for mobile service operations where tools stay with trucks. Can also track tools assigned to specific locations or departments for organizational tracking.
Yes! Upload photos when adding tools for visual identification. Take photos during issue to document condition. Capture photos at return to verify tool condition and identify damage. Photos stored with complete metadata including timestamp and user. Perfect for expensive tools, unique items, or documenting condition for warranty claims and damage tracking.
Join fleets using HVI to track tools with serial numbers, manage issue/return, and reduce tool loss by 90%
14-day free trial • No credit card required • Full feature access