Reduce parts costs by 25% with real-time tracking, automated reordering, and multi-location management. Never run out of critical parts.
Cost Reduction
Parts Available
Weekly Saved
Accuracy
Optimize stock levels, eliminate over-ordering, and reduce obsolete inventory with data-driven reorder points and usage analytics.
Never delay repairs due to missing parts. Automated reorder alerts and predictive analytics ensure critical parts are always available.
Eliminate manual counting, spreadsheets, and phone calls. Barcode scanning and automated tracking streamline inventory management.
Manage inventory with powerful search, filtering, and quick actions. Add parts individually or bulk upload. Mark critical items for priority tracking.
Mark essential parts as CRITICAL for priority alerts and expedited ordering. Monitor critical stock levels with automated weekly reports.
Classify parts as Consumables, Inventory, or Assets. Each type has different tracking methods and accounting requirements.
Regular use parts tracked by quantity only
Parts for installation or resale
Serialized equipment with history
Organize parts with custom categories and subcategories. Track usage patterns, set category-specific rules, and assign shelf locations.
Upload thousands of parts instantly with Excel import. Map columns, validate data, and update existing parts in bulk.
Track every part movement with complete audit trails. Automatic inventory updates at source and destination locations.
Manage parts across unlimited locations with real-time stock levels. Transfer between locations and optimize distribution.
Analyze consumption, costs, and trends. Identify fast vs slow-moving parts and forecast future needs.
Export inventory to Excel with customizable columns and filters. Generate reports for accounting, auditing, or analysis.
Scan parts with mobile devices for receiving, issuing, and counting. Reduce counting time by 80%.
Position barcode
Or enter manuallyEverything you need to manage parts efficiently and reduce costs
Live inventory levels across all locations with instant updates from transactions.
Organize with custom categories, subcategories, and tags for easy navigation.
Low stock, reorder point, and expiration notifications keep you informed.
Mobile scanning for receiving, issuing, counting, and transfers.
Complete audit trail of parts movement between locations and vehicles.
Upload thousands of parts via Excel with data validation and error checking.
Manage inventory across unlimited warehouses, shops, and mobile units.
Track consumption patterns, costs, and trends for better decision making.
Automated purchase order generation when stock reaches minimum levels.
Find parts instantly by number, name, category, vehicle, or custom fields.
Full transaction history for every part with user tracking and timestamps.
Check inventory, issue parts, and conduct counts from any mobile device.
Annual Savings
From inventory optimizationTime Reduction
Monthly counting time savedParts Available
Up from 72% availability"The bulk Excel import saved us weeks of data entry. Within a month, we could see which parts were sitting unused while being emergency-ordered elsewhere. The mobile scanning was a game-changer for our inventory counts."
"We've cut our maintenance costs by 30% monthly since implementing HVI. The preventive maintenance alerts alone have saved us from countless breakdowns."
"Passing DOT audits is now stress-free. HVI keeps all our maintenance records organized and accessible. No more scrambling for paperwork."
"The mobile app changed everything. Our mechanics update work orders in real-time, and I can track every repair from my phone."
Download our Excel template with all required fields (part number, description, quantity, cost, category, etc.). Fill in your parts data, then upload the file. The system validates all data before import and shows any errors for correction. You can import thousands of parts in minutes. For initial setup, we provide assistance to ensure smooth data migration from your existing system.
The mobile app uses your device's camera to scan barcode labels. HVI supports UPC, EAN, Code 39, Code 128, and QR codes. For parts without barcodes, the system generates and prints labels automatically. Scanning instantly looks up parts, shows stock levels, locations, and allows you to issue, transfer, or count inventory. Works offline and syncs when connection is restored.
Yes, you can track parts across unlimited locations including warehouses, shops, service trucks, and remote facilities. Each location has independent stock levels, reorder points, and reporting. Transfer parts between locations with automatic inventory updates at both source and destination. View fleet-wide availability or drill down to specific locations. System recommends optimal stock distribution based on usage patterns.
Reorder points can be set manually or calculated automatically based on average usage rate, lead time, and safety stock levels. The system analyzes historical consumption patterns and recommends optimal reorder quantities. You receive alerts when stock falls below reorder points, with options to generate purchase orders automatically. Seasonal adjustments and trend analysis ensure you never run out of critical parts.
Comprehensive reporting includes inventory valuation, stock levels by location, usage reports, low stock alerts, obsolete inventory, turnover rates, cost analysis by category, vendor performance, parts usage by vehicle, transfer history, and custom reports. All reports can be scheduled for automatic delivery, exported to Excel, or accessed via real-time dashboards. Historical trending shows patterns over any time period.
Every parts movement is tracked with complete audit trails including who, what, when, where, why, and how many. Create transfer requests that require approval, scan parts during transfer to ensure accuracy, and confirm receipt at destination. System automatically updates stock levels at both locations. Track in-transit inventory and analyze transfer patterns to optimize distribution. Emergency transfers can be flagged for priority handling.
Yes, technicians use the mobile app to search parts, check availability, and submit requests linked to work orders. Parts counter staff receives notifications, picks parts, and issues them with barcode scanning. System tracks who used which parts on which vehicle for complete accountability. Technicians can also reserve parts for upcoming jobs to ensure availability when needed.
Most fleets see immediate savings from eliminating emergency parts orders and reducing inventory shrinkage. Within 30 days, accurate stock levels prevent over-ordering and optimize working capital. By 90 days, usage analytics identify slow-moving parts and optimize reorder points. The average fleet achieves full ROI within 4-6 months and maintains 20-30% annual cost reduction through better inventory management.
Join thousands of fleets using HVI to reduce costs, improve availability, and streamline parts operations
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