Fleet Parts Inventory Management for Complete Visibility and Control

Download our Excel template with all required fields (part number, description, quantity, cost, category, etc.). Fill in your parts data, then upload the file. The system validates all data before import and shows any errors for correction. You can import thousands of parts in minutes. For initial setup, we provide assistance to ensure smooth data migration from your existing system.

The mobile app uses your device's camera to scan barcode labels. HVI supports UPC, EAN, Code 39, Code 128, and QR codes. For parts without barcodes, the system generates and prints labels automatically. Scanning instantly looks up parts, shows stock levels, locations, and allows you to issue, transfer, or count inventory. Works offline and syncs when connection is restored.

Yes, you can track parts across unlimited locations including warehouses, shops, service trucks, and remote facilities. Each location has independent stock levels, reorder points, and reporting. Transfer parts between locations with automatic inventory updates at both source and destination. View fleet-wide availability or drill down to specific locations. System recommends optimal stock distribution based on usage patterns.

Reorder points can be set manually or calculated automatically based on average usage rate, lead time, and safety stock levels. The system analyzes historical consumption patterns and recommends optimal reorder quantities. You receive alerts when stock falls below reorder points, with options to generate purchase orders automatically. Seasonal adjustments and trend analysis ensure you never run out of critical parts.

Comprehensive reporting includes inventory valuation, stock levels by location, usage reports, low stock alerts, obsolete inventory, turnover rates, cost analysis by category, vendor performance, parts usage by vehicle, transfer history, and custom reports. All reports can be scheduled for automatic delivery, exported to Excel, or accessed via real-time dashboards. Historical trending shows patterns over any time period.

Every parts movement is tracked with complete audit trails including who, what, when, where, why, and how many. Create transfer requests that require approval, scan parts during transfer to ensure accuracy, and confirm receipt at destination. System automatically updates stock levels at both locations. Track in-transit inventory and analyze transfer patterns to optimize distribution. Emergency transfers can be flagged for priority handling.

Yes, technicians use the mobile app to search parts, check availability, and submit requests linked to work orders. Parts counter staff receives notifications, picks parts, and issues them with barcode scanning. System tracks who used which parts on which vehicle for complete accountability. Technicians can also reserve parts for upcoming jobs to ensure availability when needed.

Most fleets see immediate savings from eliminating emergency parts orders and reducing inventory shrinkage. Within 30 days, accurate stock levels prevent over-ordering and optimize working capital. By 90 days, usage analytics identify slow-moving parts and optimize reorder points. The average fleet achieves full ROI within 4-6 months and maintains 20-30% annual cost reduction through better inventory management.