Maximize warranty recovery with intelligent claims processing that captures 95% of eligible repairs and reduces claim submission time by 80%. Our automated workflow seamlessly integrates with work order systems to identify and process warranty opportunities instantly.
Recover millions in warranty claims with automated detection, processing, and tracking.
Transform warranty claims from a manual burden into an automated revenue recovery engine that captures every eligible repair and maximizes reimbursements.
Our system automatically identifies warranty opportunities during PO processing and flags eligible repairs before vendor assignment, ensuring maximum recovery potential.
AI scans every repair order to identify warranty-eligible components and services
Automatically gather required documents including photo evidence for claims
Monitor claim progress from submission to payment with automated follow-ups
Warranty Capture Rate
Average Annual Recovery
Avg Claim Processing
First-Time Approval
Based on 800+ fleet operations data
Streamlined warranty processing from detection to reimbursement
Automatic identification of warranty opportunities with eligibility verification
Automated assembly of required documentation and submission packages
Submission tracking with automated follow-ups and payment reconciliation
System checks warranty status during WO creation
Automatic validation against warranty terms
Required documents pulled from system records
Electronic submission to manufacturer/dealer
System tracks status and sends reminders
Match payments to claims and update records
Advanced features that maximize recovery rates and minimize administrative burden through automation and AI.
Integration with PM scheduler blueprint ensures warranty-compliant maintenance schedules that protect coverage eligibility.
Track warranty impact on maintenance costs through comprehensive cost reports.
Real-time visibility into warranty recovery rates, denial patterns, and revenue impact
Track warranty performance across your entire fleet operation with detailed analytics.
Continuous improvement through data-driven insights and automation refinement.
Connect warranty management with all aspects of your maintenance operation for maximum efficiency.
Our warranty system integrates with the WO template pack to ensure consistent documentation that meets manufacturer requirements.
Direct API connections with manufacturer warranty systems for real-time claim submission and tracking.
Automatic updates to cost control modules for accurate financial reporting.
Sync with scheduling systems to coordinate warranty repairs.
| Metric | Before Automation | After Automation | Improvement |
|---|---|---|---|
| Claims Filed | 45% | 95% | +111% |
| Processing Time | 35 days | 14 days | -60% |
| Approval Rate | 72% | 92% | +28% |
| Annual Recovery | $450K | $1.2M | +167% |
Average results from 250+ fleet implementations
Common questions about warranty claims automation and management
Our system manages unlimited warranty types including manufacturer base warranties, extended service contracts, component-specific warranties, third-party coverage, and aftermarket warranties. It automatically tracks coverage periods, mileage limits, and exclusions for each type. The system prioritizes claims to maximize recovery, choosing the best warranty option when multiple coverages apply. Integration with work order management ensures proper warranty application at repair initiation. All warranty types are tracked in a centralized database with expiration alerts.
Yes, the system includes comprehensive denial management with automated appeal workflows. When claims are denied, it analyzes denial codes and suggests corrective actions. The system can automatically resubmit claims with additional documentation or corrections. It tracks denial patterns to identify systemic issues and improve future submission success rates. Integration with warranty tracking provides historical data to support appeals. Escalation workflows ensure timely follow-up on high-value denied claims.
Warranty parts follow a specialized workflow with automatic identification of OEM vs aftermarket requirements. The system tracks core returns, exchange programs, and credit processes. It manages warranty part ordering through approved channels and monitors compliance with manufacturer specifications. Integration with inventory control separates warranty stock from regular inventory. The system handles part number supersessions and ensures proper documentation for warranty reimbursement including failed part retention when required.
Yes, authorized vendors can submit claims through our vendor portal with controlled access and approval workflows. The system tracks vendor-submitted claims separately for audit purposes and validates all submissions against your warranty policies. Vendors can upload supporting documentation and track claim status. Integration with technician tracking ensures accurate labor reporting. The system maintains clear ownership and accountability while enabling efficient vendor collaboration on warranty recovery.
The system enforces warranty compliance through automated validation of maintenance requirements, service intervals, and approved repair procedures. It alerts users to actions that could void warranties and blocks non-compliant repairs. The system maintains complete audit trails with timestamp documentation. Integration with templates library ensures standardized, compliant documentation. Regular compliance reports identify potential issues before they impact warranty coverage. The system also tracks recall campaigns and mandatory service bulletins.
Complete vendor management ecosystem with integrated warranty capabilities
Comprehensive warranty tracking across all maintenance modules
Join 800+ fleets recovering an average of $1.2M annually through automated warranty management. Stop leaving money on the table with missed claims.
Never miss another warranty opportunity
From claim to cash in two weeks
10x return on investment or money back