Transform maintenance data into actionable insights. Our comprehensive downtime and cost reporting system helps you identify cost drivers, reduce equipment downtime by 65%, and save up to $850K annually through data-driven decisions.
Track downtime costs and maintenance expenses with powerful reporting dashboards.
Understand the real financial impact of equipment downtime. Our reporting system integrates with work order management to track every minute of downtime and its associated costs.
| Cost Category | Before Reports | After Reports | Reduction |
|---|---|---|---|
| Unplanned Downtime | $485,000 | $169,750 | 65% |
| Lost Productivity | $325,000 | $130,000 | 60% |
| Emergency Repairs | $215,000 | $64,500 | 70% |
| Overtime Labor | $125,000 | $43,750 | 65% |
| Total Annual Cost | $1,150,000 | $408,000 | $742,000 saved |
Monitor critical metrics in real-time with customizable dashboards. Integrate with budget variance tracking to ensure costs stay within limits.
Save time with industry-specific report templates. Combine with PM scheduler data for comprehensive maintenance insights.
High-level KPIs, cost trends, and ROI metrics for management review.
Vehicle-by-vehicle analysis of costs, downtime, and maintenance history.
Detailed breakdown of PM vs emergency repairs, parts costs, and labor hours.
Comprehensive cost analysis by category, department, and time period.
Data-driven decisions lead to measurable savings. Track parts costs with spare parts reorder reports and optimize vendor spending through vendor PO analysis.
Reduction in unplanned downtime
Average annual savings
Lower maintenance costs
ROI in first year
Schedule and distribute reports automatically to stakeholders. Track technician efficiency with tech time tracking reports sent directly to managers.
Set daily, weekly, or monthly report schedules with automatic email distribution to designated recipients.
Filter reports by location, department, vehicle type, or date range for targeted insights.
Export reports in PDF, Excel, or CSV formats for easy sharing and further analysis.
Get answers to common questions about implementing comprehensive reporting systems
True downtime cost includes direct costs (repairs, parts, labor) plus indirect costs (lost revenue, overtime, rental equipment, customer penalties, and productivity losses). Our system automatically calculates all factors, typically revealing that actual downtime costs are 3-4x higher than just repair expenses. For a typical fleet, each hour of downtime costs $500-$1,500 in total impact.
Essential KPIs include Equipment Availability (target >95%), MTBF (Mean Time Between Failures), MTTR (Mean Time To Repair), PM Compliance Rate (>90%), Emergency vs Planned Maintenance Ratio (target <20% emergency), Cost per Mile/Hour, and Wrench Time (productive labor hours). Our dashboards track these automatically with industry benchmarks for comparison.
Most fleets identify significant savings within 30 days of implementing reporting. Common quick wins include identifying repeat failures (saving 20-30%), optimizing PM schedules (15-25% reduction), eliminating unnecessary emergency orders (30-40% savings), and right-sizing parts inventory. The average fleet saves $50K-$100K in the first quarter through report-driven decisions.
Yes, our system provides role-based dashboards and reports. Executives see high-level KPIs and cost summaries, managers get operational metrics and trend analysis, technicians view work order details and schedules, and finance receives detailed cost breakdowns. Each stakeholder gets relevant information in their preferred format, updated in real-time.
Our AI analyzes historical failure patterns, maintenance records, and operating conditions to predict future issues. The system identifies vehicles likely to fail within 30 days with 85% accuracy, recommends optimal PM intervals based on actual wear patterns, and forecasts budget needs for the next 12 months. This proactive approach prevents 70% of potential breakdowns.
Reports integrate with our warranty claims flow to track warranty coverage, claim status, and recovery rates. The system automatically identifies warranty-eligible repairs, documents required for claims, and tracks reimbursement status. Most fleets recover $50K-$150K annually through improved warranty management shown in dedicated warranty reports.
Explore more cost control capabilities for complete financial management
Monitor budget performance and identify cost overruns instantly.
Learn MoreIntegrate reporting with all CMMS modules. Access pre-built templates in our WO template pack for standardized reporting.
Reduce downtime by 65% and save $850K annually with comprehensive reporting. Get instant visibility into your true maintenance costs and start making data-driven decisions.
Live dashboards and instant alerts
3.2x return in first year
Industry-specific templates included