Ensure timely parts availability with efficient reordering. Our guide provides WO Template Pack to streamline work orders and reduce downtime in heavy fleets.
Optimize reordering to keep maintenance on schedule.
Spare parts reorder is a systematic process to replenish inventory based on work order demands, integrated with Create and Assign WOs to minimize downtime in heavy vehicle fleets.
This process ensures critical parts are available, reduces delays, and optimizes maintenance costs by aligning reorders with usage patterns and supplier lead times.
| Part Type | Reorder Threshold | Lead Time (Days) |
|---|---|---|
| Engine Filters | 10 | 5 |
| Brake Pads | 15 | 3 |
| Tires | 5 | 7 |
| Oil | 20 | 2 |
| Belts | 12 | 4 |
Key tools and processes to implement effective reordering in Tech Time Tracking
Step-by-step guide to deploying reordering in Downtime And Cost Reports
Evaluate current stock and usage patterns.
Define reorder points based on demand.
Configure automatic reordering with suppliers.
Review reorder performance and refine settings.
Fleets using spare parts reorder experience reduced downtime and cost savings.
Reduction in downtime
Decrease in stockouts
Improvement in order accuracy
Savings on parts costs
"Spare parts reorder saved us 65% downtime and $120K annually by ensuring parts availability."
Inventory Manager, Summit Haul
Get answers to the most frequently asked questions about implementing spare parts reorder
Prioritize high-usage, long-lead, failure-critical items: filters, belts, seals, hydraulic hoses, brake pads, sensors. Use ABC analysis and Downtime And Cost Reports to rank impact and safety stock.
Use: Reorder Point = (Average Daily Use × Lead Time) + Safety Stock. Refine with seasonality, failure rates, and Tech Time Tracking to reflect real consumption and delays.
Expect $1,000–$4,000 for software/configuration. Savings come from lower stockouts, fewer rush shipments, optimized carrying costs, and reduced downtime—often offsetting investment within one to three months, depending on fleet size.
Yes—APIs link inventory with WOs, meters, and forecasts. Auto-reserve parts on dispatch and update balances from Create and Assign WOs in real time for accuracy.
Dual-source critical SKUs, keep safety stock, and negotiate consignment. Monitor OTIF and expedite using the Vendor PO Process with alerts for aging POs and late shipments.
2–4 hours on demand forecasting, reorder logic, receiving/returns, cycle counts, and KPI reviews. Include hands-on PO creation, exception queues, and quarterly refreshers to maintain data discipline.
Explore additional resources for work order optimization
Discover advanced solutions for maintenance management
Implement spare parts reorder to ensure availability, reduce downtime, and enhance work order efficiency in your fleet’s CMMS workflows. Utilize our WO Template Pack for better management.
Fast integration with CMMS
Guidance on reordering
Reduced downtime costs