With countless fuel monitoring systems available, we’ve narrowed down seven top-reviewed platforms to help optimize your fleet’s fuel efficiency and cost management.
What Is a Fuel Monitoring System?
Fuel monitoring systems (or fuel management systems) streamline tracking of fuel costs, consumption, and overall fleet performance. These platforms integrate with fuel cards, on-site fueling systems, or manual transaction uploads to maintain digital records. Features vary by software but often include expense analysis, theft prevention, and integration with broader fleet data.
Importance Fuel Management Systems
Fuel is one of the largest expenses in fleet operations, making efficient fuel management essential for cost control and overall performance. A robust fuel management system helps fleets optimize asset utilization and implement strategies to cut down on fuel costs. With the right software, businesses can monitor fuel expenditures, minimize waste, prevent fuel theft, and regulate transactions linked to fuel cards.
Selecting the right fuel management software ensures seamless integration with existing fleet data, providing a level of insight far beyond what a simple fuel log sheet can offer. This integration allows for the calculation of key performance metrics such as fuel efficiency, route optimization, and vehicle longevity, helping fleets make data-driven decisions for long-term savings and sustainability.
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Learn More7 Top Fuel Monitoring Systems
1. Heavy Vehicle Inspection (HVI)
Features: HVI combines fuel monitoring with comprehensive vehicle inspections, offering a unique dual solution for fleets. Their platform integrates fuel card data, GPS tracking, and maintenance alerts to optimize fuel efficiency while ensuring vehicle safety and compliance.
Key fleet management software features include:
- Real-time fuel consumption analytics
- Fuel Card Integration
- Digital Fuel log
- Idling and driver behavior reports
- GPS and telematic integration
- Automated fuel matric (cost per mile)
- Inspection-driven maintenance recommendations
- IFTA fuel reporting and compliance tracking
- Customizable dashboards capability
- on-site fueling integration
- Unlimited user access
- Free onboarding
- Free migration
Key tools include:
Ideal for fleets prioritizing both fuel savings and vehicle safety, HVI bridges the gap between fuel management and regulatory compliance. Their ruggedized hardware and 24/7 customer support cater to heavy-duty industries like construction, Mining and transportation.
Pricing: HVI offers a 14-day free trial and follows a per-vehicle, per-month billing structure. Flexible plans is available in three pricing tiers, ranging from $4 to $6 per vehicle per month, with discounts for annual payments. Schedule a demo to customize your package.
2. Geotab
Features: Geotab is a comprehensive fleet management platform that provides a wide range of solutions and integrations, including fuel monitoring. With seamless integration into its own telematics devices, Geotab offers enhanced in-vehicle functionality and robust data management capabilities. It is designed to support fleets across various sectors of the transportation industry.
Key features include:
- Real-time Driver Feedback
- Fuel Economy and Idling Reports
- Fuel Card Integration
- Extensive GPS and Telematics Connectivity
- Customizable Reporting Options
Pricing: Geotab’s software pricing ranges from $35 to $100 per vehicle per month, with hardware costs priced separately. While Geotab does not offer a free trial, you can request a guided demo.
3. Motive (formerly KeepTruckin)
Features: Motive is an AI-powered fuel tracking solution that focuses on both fuel efficiency and cost analysis while also prioritizing driver performance. It offers features designed to reduce fuel consumption through data-driven insights and driver coaching.
Key features include:
- Driving performance scores
- Utilization and idling reports
- Fuel consumption tracking
- Driver Coaching and Performance Improvement Recommendations
- Seamless Third-party Integrations
Pricing:Motive’s pricing starts at approximately $25 per vehicle per month, with additional charges for its ELDs. The platform does not offer a free trial or demo.
4. FuelForce
Features: FuelForce is designed for businesses with on-site fueling systems, offering nearly four decades of industry expertise. Over the years, it has evolved into a sophisticated cloud-based platform, providing specialized hardware for fuel controllers along with ongoing device support.
Key features include:
- Advanced Reporting and Analytics
- Rugged Hardware Designed for Harsh Environments
- Comprehensive Invoicing and Billing Capabilities
- Tank Inventory Management
- Professional customer support
Pricing: FuelForce is designed for businesses with on-site fueling systems, offering nearly four decades of industry expertise. Over the years, it has evolved into a sophisticated cloud-based platform, providing specialized hardware for fuel controllers along with ongoing device support.
5. Samsara
Features: Samsara is a comprehensive fleet management platform tailored for enterprise businesses seeking cost control and operational efficiency. With advanced GPS tracking and in-depth reporting, it primarily gathers fuel data through its GPS functionality. As an ELD-driven solution, Samsara also enhances driver safety and route optimization.
Key features include:
- Advanced GPS Tracking
- Detailed Fuel Usage Reports
- Idling Alerts and Reduction Tools
- Driver safety monitoring
- Effective Route Optimization
Pricing: Samsara's software and hardware are priced separately, with software costs ranging from $27 to $33 per vehicle per month. The platform does not offer a free trial or demo.
6. Verizon Connect
Features: Verizon Connect is a cost-effective fleet management solution tailored for small to mid-sized fleets that need to extract fuel data from telematics and GPS insights. Its transaction reporting feature provides clear visibility into fuel expenses, helping businesses assess fleet performance efficiently.
Key features include:
- Detailed Fuel Transaction Reporting
- Flexible Fuel Card Program Integration
- dling and Efficiency Reports
- Real-time Fleet Tracking
Pricing: Verizon Connect offers two pricing tiers: Reveal Starter and Reveal, with monthly billing. While it does not provide a free trial or free version, a demo is available for detailed pricing information.
7. TrackoBit
Features: TrackoBit is an advanced fleet management software that offers a comprehensive fuel monitoring system. It provides real-time fuel level updates, instant refill and drainage alerts, and detailed fuel reports to help fleet managers optimize fuel consumption and reduce operational costs.
Key features include:
- Real-time fuel monitoring
- Instant refill and drainage alerts
- Detailed Fuel Reports
- Fuel wastage detection
- Strategic Cost Reduction Insights
Pricing: TrackoBit offers customized pricing based on the specific needs and size of your fleet. For detailed pricing information, you can request a free demo through their platform.
Why HVI Stands Out
As a leader in heavy vehicle inspections, HVI’s fuel monitoring system leverages inspection data to identify maintenance issues that impact fuel efficiency (e.g., faulty engines, tire wear). This dual focus on safety and cost reduction makes it a standout choice for fleets looking to maximize ROI while meeting DOT compliance standards.
Ready to optimize fuel costs and vehicle performance?
Explore HVI’s solutions today or request a free demo to see how their HVI integrated platform revolutionize your fleet management.
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